Unity has a general ledger, multi-currency, multi-company accounting system. This module was designed to be simple to set up, use and maintain. The journal entry form has been designed for the professional bookkeeper; the ability to use this screen with only the keyboard enables swift and accurate journal posting.

charts of accounts
A chart of accounts enables you to create standard collections of accounts that act as templates for client ledgers. Each account can have a name, number, short code and type. This centralised maintenance means you can restrict access to account creation to chosen individuals and means accounts only need to be amended once.

client ledgers
You set up a ledger for a client by selecting a chart of accounts and then add any unique accounts for that client (such as bank accounts or loan accounts). This gives you all the benefits of standardisation with full flexibility.

journal posting
The journal entry form has been designed with the bookkeeper in mind. You can use the keyboard extensively along with a range of shortcut keys to quickly enter accounting batches. Each batch can have as many debits or credits as needed and Unity will ensure each batch balances on each date used before posting.

analysed accounts
Analysed accounts allow you to post extra entity and general reference information with each entry. This can be used to control accounts such as debtors and creditors. This helps keep the number of accounts in a ledger to a minimum while giving you the ability to report on and age these analysed accounts as required.

investment accounting
You can post investment journals through the investment-posting screen, entering extra information such as stock, quantity and price. Investment accounts can be created in the client ledger in any currency allowing for multi-portfolio, multi-currency investment accounting. You can print detailed or summary schedules of investments, with current market values, in either the ledger or account currency.

currency revaluations
You can revalue a foreign currency account at any date for which you have an exchange rate. This revaluation function posts an accounting batch, which you can review or cancel if required.

year-end routines
Running the year-end routine will create an accounting batch that will zero out the income, expense and capital accounts and post the balances to an account of your choice. The routine will also close off that period stopping other users posting into it.

audit trail – batch list
Each accounting batch you enter into Unity is stored with a unique batch number, date and time entered and the user who posted it. The ‘batches’ tab allows you to find batches by amount, date or user. Once you have entered a batch it cannot be removed ensuring an accurate audit trail.

batch amendments
From the ‘batches’ tab you can perform three operations, a batch can be:

• Cancelled which removes it from use by marking it with an 'X'. The batch will not be included in trial balances or nominal prints. This batch however is still in the audit trail.
• Edited which cancels the original batch, then copies it back into the journal-posting screen for editing and re-posting.
• Copied which puts a copy of it into the journal-posting screen.

reconciliation
The reconciliation function allows you to tick an accounting entry as reconciled. The account transactions viewing screen will allow you to filter for reconciled, un-reconciled or all transactions.

reports
Using the standard reports in Unity you can print trial balances, nominal prints, investment schedules and query account balances across all clients. All of these reports can be exported to Excel.

financial statements
Using our external application written in Excel, you can design and produce Financial Statements. This spreadsheet can read the accounting data from the Unity database and place it in the specified cells. You can format and perform arithmetic on these balances using normal Excel functions.